FMJ Facilities Management magazine providing industry-specific intelligence to FM and property professionals
Whether you are creating internal reports, submitting regulatory or industry reports, pulling together your data for benchmarking, or keeping your stakeholders informed and happy, reporting can be a laborious and time hungry task, which many of us don’t relish.
Modern CAFM solves this, using your current and historical data, along with easy-to-use templates, to make your reporting accurate, swifter, easier and a lot less painful.
Management Information at your Fingertips
Whatever information you are required to monitor, analyse or share, your CAFM will enable you to run the reports you need at the touch of a button.
Examples of what you can easily report on using templates within CAFM include:
- Compliance
- Due diligence
- Risk
- PPM
- Faults or outstanding helpdesk issues
- Backlog
- KPI’s
- Asset register
- Space utilisation or occupancy reporting
- Budget management
- PAMs
Making your Data Work Harder
Being able to analyse data and feedback from internal resources, external contractors and even your utilities can enable you to make your estates data work harder. Track costs accurately, predict upcoming work, identify which space is being under-utilised, and even spot where lights may be being left on overnight when they are not needed to. It’s your data; use it to make your job easier.
Different Reporting Formats to Suit Your Reader
Chose the best report format for you or your reader, from visual maps, charts or graphics to detailed analysis. CAFM can manage all your different reporting requirements and information needs for the different levels of stakeholders you are called upon for information. Use pre-loaded reports, or easily save down new ones that you can run time and time again.
Live and Historical Data
Having all your live and historical facilities, estates and building data centralised, accurate and accessible, means you have all the management information you need at your fingertips.
Standard Reports and Saved Templates
Much of your reporting is repetitive, so save time by using the standard reports that are already set up and ready to use in your CAFM software. You can easily tweak these and save your own versions as well for future use.
Managing and Sharing PPM or Remedial Actions
Reporting PPM and remedial actions is part of successfully managing your estates and facilities management. It goes without saying that it’s important that remedial actions be easily shared and managed, and this too comes under reporting requirements. Good CAFM will make sure nothing is missed, as your remedial actions can also be emailed out as jobs or allocated into your planned maintenance; scheduled and monitored to ensure they are completed, with updates and costs reported back and recorded against the job.
Available within many CAFM Modules
CAFM software are typically supplied as modules, and reporting is an important element of most of them. Examples of CAFM modules that are currently available include:
- Asset Management
- Risk Assessments
- GIS Interface
- Compliance
- Property Terrier
- Mobile Working
- Reactive Helpdesk
- Planned Maintenance / PPM
- Stock Condition Appraisal
- Secure Online Access
- Contractor Management
Would you like a free CAFM guide?
3i Studio have put together a handy CAFM guide you can download below for free. The CAFM guide includes:
- The key benefits you should look out for in a CAFM solution
- Tips to ensure you invest in the best solution for you and your needs
- Advice on building up your solution effectively
Request your free CAFM guide today by emailing info@3istudio.com
Would you like further advice?
If you are considering an additional CAFM module, or a new CAFM solution, and would like further advice, do get in touch with 3i Studio Ltd. As CAFM experts, with over 25 years’ experience, we will be delighted to help. We can also provide you with an online demonstration of our CAFM modules.
T: 0345 675 5051
