FMJ Facilities Management magazine providing industry-specific intelligence to FM and property professionals
Maintenance of assets is a critical aspect of building safety and compliance regulations. With constantly changing best practice, facilities managers need to stay up to date with requirements and maintain an end-to-end view of their assets, as well as proactive and reactive maintenance schedules.
New legislation, with the Building Safety Act front and centre, is ramping up pressure on facilities management teams to stay on top of increasingly stringent reporting requirements, not least maintaining the “golden thread”. It’s no surprise, then, that in a recent poll conducted by SFG20, 70% of maintenance professionals stated that compliance was their most significant problem.
SFG20: simplifying maintenance compliance
SFG20 is an organisation that owns and maintains assets standards for various sectors such as healthcare, leisure, sports, and residential properties, providing essential recommendations for asset maintenance that help to ensure compliance with industry standards and regulations.
A new API-based integration approach allows CAFM systems to connect more closely to SFG20, importing standards directly into the platform rather than relying on manual data uploads. Beginning in June, the integration of SFG20 with CAFM providers such as MRI Evolution allows clients to access real-time updates and changes in SFG20’s recommendations directly from their CAFM systems. This eliminates the need for manual imports or file integrations, which were previously the only options for updating schedules and recommendations.
Where is your source of compliance truth?
SFG20 is additionally offering a software solution designed to take information out of CAFM systems to demonstrate maintenance compliance and manage schedules within SG20’s own platform. While the prospect of a specialist platform that simplifies maintenance scheduling is on the surface tempting, it’s important that teams take the time to understand the impact this could have on their overall performance.
Karl Broom, Sales Director at MRI Software explains: “Accessing data across multiple systems is demonstrably more time-consuming and cumbersome for teams. Worse still, it makes maintaining standards such as the golden thread considerably more challenging, requiring teams to collect data from disparate sources to meet reporting requirements, which actively encourage a centralised approach. It makes sense, then, that in recent years facilities managers have focussed on streamlining processes and refining their technology stacks.
“Defining a single source of truth for an organisation’s data, with smaller specialist platforms passing information into a central system for full oversight, remains established best practice. It’s vital that your maintenance scheduling is closely aligned to SFG20 – without established industry best practice, ensuring compliance can quickly become a minefield. However, with the increasingly broad view facilities managers are required to maintain over their businesses, moving maintenance scheduling for compliance away from the CAFM to a separate system could be a recipe for inefficiencies, increased workloads and even potential risk.”
Stay Up-to-Date with SFG20 in MRI Evolution
Karl then adds: “As building safety regulations continue to evolve, it’s essential to stay up to date with the latest recommendations and technologies. By integrating SFG20 into your CAFM system, you can ensure that your assets are well-maintained and compliant with industry standards, protecting building users and ensuring that compliance risk is minimised.
“For facilities managers feeling the pressure of changing regulations, however, the CAFM system is likely to remain the heart of all operations and compliance, with good reason. Unifying asset, maintenance and compliance data from diverse estates and contracts into a single connected dashboard is the most efficient way to give FM teams full ownership and control over the data they need to take a holistic view of operations. By understanding the broader context they operate within, it’s easier to ensure compliance with regulations such as the Building Safety Act and the golden thread, whilst streamlining processes and helping reduce workloads and costs for FM teams.”
To find out more about MRI Evolution and how it can support your organisation with SFG20 compliance, contact MRI Software today.
www.mrisoftware.com/uk/products/evolution/
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