SELECTING THE BEST CAFM
FOR YOUR ESTATES AND
FACILITIES MANAGEMENT
Investing in a new CAFM solution or
module is a big decision, fortunately good
CAFM software has come into its own over
recent months; enabling estates and
facilities departments to run amazingly,
despite the increase in demand and
pressure. It is helping managers and teams
alike do their jobs efficiently and more
easily; even when working remotely.
Whether you need to make your first steps
into Estates and Facilities Management
software, or your existing CAFM is nolonger
supporting you the way you need it
to, CAFM experts 3i Studio have shared
some key steps that will help ensure you
choose the best solution for you, your
team, and your contractors.
DOES IT HAVE THE RIGHT TOOLS AND
REPORTING? Ensure your new solution
contains all the features you need to
improve workflow and communication, as
well as giving you the right reporting and
tracking tools to enable you make
informed decisions and reduce costs.
DO THEY MEET GOVERNMENT SECURITY
REQUIREMENTS? A secure system that
enables you to control who has access to
what information is vital. Check that your
CAFM solution meets all the Government
security requirements, such as Cyber
Essentials, and your data will be securely
hosted for you within the UK.
DO THEY CONTINUALLY DEVELOP THEIR
SOLUTIONS? Estates and facilities
requirements are continually evolving, so
choose a solution that will be developed
and fully supported to ensure it will meet
your future needs as well.
CAN YOU USE YOUR NEW CAFM
REMOTELY? Ensure you can access your
solution remotely using your existing
laptops, smart phones, and internet. Gone
are the days where you need to buy new
hardware for you, your team, or your
contractors to log-in wherever they are.
WILL THEY HELP YOU GET UP AND
RUNNING? Moving your data in from your
old property management solution, or
from spreadsheets and even hard copy,
can take time and skill, so ensure that your
CAFM provider will help you with this and
swiftly get you and your team up and
running with access to both your current
and historic data.
ARE UPGRADES FREE? Your upgrade should
be included in your support fees, and not
require you to pay for new licences to
benefit from upgrades and developments.
C
AN THEY GUARANTEE YOUR START DATE?
Establish the set-up time; three to six
weeks from sign-off is typical and should
enable your provider time to not just set
up your CAFM and train your team, but for
you to also test and tweak your solution
before it goes live.
CAN YOU TEST-DRIVE THE NEW CAFM?
Having access to a demo system before
deciding if a CAFM solution can do what
you need it to do is vital.
You need your new provider to be
transparent and prepared to make this
investment so you can be confident not
only in their solution, but that they will
also provide the ongoing support you
need.
WHO SHOULD BE PART OF THE DECISION?
Involving the people who will be using
your CAFM solution in the specification
and selection will ensure they get the
functionality they genuinely need, as well
as giving them a solution that they can
work with and enjoy using.
WHAT IS THEIR PEDIGREE? You need to be
confident that your new CAFM provider is
experienced within your sector, as well as
being stable enough to continue
supporting you in the future too.
HIGHLY RECOMMENDED
3i Studio’s Estates Management
software is highly functional but still
easy to use.
FOR FURTHER ADVICE…
Whether you would simply like some
advice, would like to see a demo, or to
test drive some CAFM software
yourself, 3i Studio will be happy to
help, so do get in touch with them.
Call: 0345 675 5051
Email: sales@3istudio.com
Take a look: www.3istudio.com
3i Studio’s MD Tim Andrew:
“Good CAFM software has come
into its own recently; enabling
estates & facilities departments
to run amazingly.”
A 3i Studio Fire Service Client:
“The beauty is that you can
see and do everything you
need on one page, … it’s very
friendly software.”
link
/www.3istudio.com
